Page 2 - Kings Point Property Owners Association - Document Retention Policy
P. 2
Corporate Documents Records Retention Schedule
Board Meeting Minutes
Membership Meeting Minutes rCurrent vear 7
Proxies and Voting Records
Notices of Meetines lg1ent year + 7
Written Agendas ggn'qlt year + 7
Attendance Records
Committee Meetine Records Current year + 7
Architecture Control Records and Documents
Current year * 7
Current year * 7
Current year + 7
Permanent
Legal and Insurance Documents Records Retention Schedule
Contracts w th term of one year or more Current year + 4 after expiration
Contracts w th term of less than one vear Current year + 4
lnsurance Policies Current year + 7
Current year + 7
Insurance Records Current year + 7
Settled lnsurance Claims Current year + 7 or until matter is
resolved, whichever is longer
Court Files and Pleadinss
Permanent
Attorney Legal Opinions
DESTRUCTION .qF RECORDS
The Association will be responsible for complying with the records retention policy and
the destruction of records. The destruction of records should be done to presen,e tlre
confidentialitv of the documents.
Before the destruction of any records, the Board of Directors will be notified that
documents are set to be destroyed in accordance with this policy. The Board will review the
information and consent to the categories of items proposed for destruction. After approval by
the Board, the documents will be destroyed. The destruction of documents (both hardcopy and
electronic) may be by shredding, pulping, or any other method that destroys media beyond
reconstruction in an environmentally sound manner.
This poiicy may be amended from time to time by the Board of Directors.
KINGS POINT PROPERTY OWNERS ASSOCIATION, iNC.
A Texas Non-Profit Corporation
